Building Operations Coordinator

Salary:
£35k - 38k per year + Benefits

Location:
Holborn, London

Date Posted:
2018-09-11

Category:
Facilities Management Jobs

Sector:
Real Estate

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Working for an International client with a passion for delivering a first class service and the opportunity to develop your skills into a successful career

The client - International Technology client with a vibrant and inspirational atmosphere, a large portfolio of buildings across the world with a large campus in London.

The role

Reporting to the Facilities Manager and working as part of the overall Facilities Team, the Building Operations Coordinator will manage a range of soft services and provide the necessary support to ensure the efficient and effective running of the site.

Responsibilities include:

  • Reporting to the Facilities Manager and working as part of the overall Facilities Team, the Building Operations Coordinator (BOC) will manage a range of hard services and provide the necessary support to ensure the efficient and effective running of the site.
    Operational Leadership
     Creation and adherence of planned maintenance regime for Clients assets
     Follow up on maintenance planned by Landlord
     Attendance to unplanned maintenance activity
     Response and activity relating to Trouble Ticket (remedy) requests- responding within agreed SLA’s
     Management and tracking of Building Operations stock including but not limited to:
    o Bulbs
    o Filters
    o Power supplies
     Management of local supplier base providing maintenance, project activity and reactive repairs
     Tracking of utility usage (electric, water, gas) and creation of innovative ideas to remove impact on the environment.
     Liaison with relevant regulatory bodies including Safety groups- putting in place action plans when appropriate
     Oversee Building Operating and Maintenance manuals- managing updates when necessary.
     Site Inspections (with other members of Facility Team) and not limited to
    o Support of daily cleaning inspection
    o Heating, ventilation, air conditioning
    o Landscaping (when present)
     Moves/Adds/Changes
    o Desk Assignments
    o Furniture stock ordering and management
    o Occupancy Tracking
     Small Project Management / Creation of Budget & Activity Plan for Site Improvements:
    o Refurbishments
    o Renovations
    o Expansions
     Liaison with:
    o Deskside/IT
    o Global Telecom
    o Global Security (for systems & devices)
    o Global A/V
    o Security Guards Coordination (when present on site)
    o Other Building Operations Coordinators on client sites.
     Manage daily health & safety issues – maintaining regular scheduled meetings and records of the fire and safety teams/fire drills/safety equipment/training
     Raise purchase orders
     Deputise / provide cover for Office Services Coordinator / Facilities Manager when appropriate.
     All other tasks and duties as assigned

Experience

Knowledge of statutory and regulatory maintenance requirements for Clients assets as well as of Contract Management. A technical qualification. 

  • Previous experience of working within a high profile corporate environment
  • Previous reception or hospitality experience

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