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Temp Receptionist - Immediate start

Salary:
Market related

Location:
Liverpool Street, London

Date Posted:
2018-07-18

Category:
Property Management Jobs

Sector:
Real Estate

TEMP COVER FOR MATERNITY STARTING ASAP

 

The client - International Financial company 

Location - Docklands

The role

Role Purpose: To work as part of the Facilities team and deliver a wide range of administrative support.

Key Responsibilities

Meet and greet clients and visitors. (offer refreshments and taking coats and luggage on arrival; announce the arrival of guests to internal staff)

Operate the Switchboard function, including receiving and transferring internal & external calls.

Ensure that Switchboard procedures and Information policy are adhered to at all times.

Monitor that adequate supplies of stationery are available at all times

Distribute visitor access passes as per the correct procedure

Manage meeting room bookings on Condeco

Coordinate catering requests for events in the office

Carrying out routine checks of the premises and equipment and report any faults accordingly

Support the training of new receptionists ensuring adequate contingency is arranged for holiday/sickness cover

Carry out reasonable tasks requested of you by a member of the Management team

Undertake overtime when requested providing reasonable notice has been given

Person Specification

 Good interpersonal skills and ability to quickly form professional relationships with colleagues and clients at all levels of seniority

Ability to communicate effectively both verbally and in writing

Ability to use office computer systems including e-mail, spreadsheets and databases.

 Maintains a positive attitude

Ability to work under own initiative and prioritise conflicting work demands

Accurate and exceptional attention to detail

Ability to understand and follow instructions and procedures

Flexible approach to working practices including providing cover for fellow team members

Understands and appreciates the importance of using discretion

Skills Required

Good IT skills (Word, Excel, MS Outlook).  RSA Word processing/typing/or equivalent would be advantageous

Good communication skills, both verbally and in writing

Hours           Split shift Monday to Friday, 8.00 – 16.00 and Monday to Friday 09:30 – 17:30 although flexibility with hours may be required on occasion

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