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Building Operations Co-ordinator, Munich, Germany

Market related

Munich, International

Date Posted:

Support Services and Admin Jobs


Building Operations Co-ordinator, Munich, Germany

My client is an international Facilities Management provider with multiple operations in a variety of sectors. We are currently recruiting for an experienced facilities / Building Operations Coordinator to be based in Munich The ideal candidate will have experience in Facilities Management, administration and fluent in English & German

Reporting to the Facilities Manager and working as part of the overall Facilities Team, the Office Services Coordinator will manage a range of soft services and provide the necessary support to ensure the efficient and effective running of the site.

The duties:

  • Manage the team providing first line soft services to the site(s), including reception, mail operations, meeting & events, cleaning, waste & recycling, vending & food services
  • Monitor and maintain office equipment and supplies
  • Manage and maintain regular contact and meetings with relevant vendors - to report on issues, recommendations and cost estimates
  • Weekly walk-round with the vendor cleaning manager ensuring cleaning quality standards are maintained
  • Manage daily health & safety issues – maintaining regular scheduled meetings and records of the fire and safety teams/fire drills/safety equipment/training
  • Travel/Visitors’ support – interface with locally approved hotels – assist Client global travel & hotel managers in information gathering and communicating up to date information to staff.
  • Assist in the organizing of internal and external Client events
  • Managing the quality of conferencing facilities
  • Manage food and kitchen facilities – provide direction to housekeepers
  • Raise purchase orders
  • Deputise / provide cover for Building Operations Coordinator / Facilities Manager when appropriate

Experience needed

  • Knowledge of the Facilities/Office Services Coordinator role, Office Manager, senior recetionist, Front office manager with in the hospitality experience
  • Knowledge of the Facilities/Office Services Coordinator role
  • Previous reception or hospitality experience
  • Education: Diploma/degree level
  • Previous experience of working within an in a high profile corporate environment
  • Problem-solving skill and Good decision making with Attention to detail
  • Excellent written/verbal communications - Fluency in English and German is a must
  • Spreadsheet and word processing
  • Customer focused
  • Good interpersonal skills
  • Assertive

If you have the skills and experience please apply today


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